A minimum of full registration is mandatory for each paper

If more co-authors of a paper want to attend the conference, it is necessary to do one FULL registration for each of them. The FULL registration fee includes access to all the events and services of the conference including coffee breaks, social events, gala dinner, and participant kit.

If the authors cannot attend, some arrangements can be made under extreme circumstances, due to unanticipated events beyond the control of the authors  (i..e, visa issues, illness) to present virtually. Still,  the full paper registration must be covered, and the paper must be presented in the conference

No show policy

Publication in proceedings is conditioned to the registration and presentation of the paper at the conference by one of their authors. Unless there are exceptional and extenuating circumstances, those who violate this policy will appear in the “no show” list. Even under these circumstances, the paper registration must be covered and authors need to inform the program chairs to discuss ways of presenting the paper.

The no show list is available to all SMIA conference organizers and the violator will receive an official notification for being a “no show”. Repeat violators of the “no show” policy (i.e., those who violate this policy in two of three consecutive years or have a history of violation) will be excluded from participation in SMIA-related conferences for the subsequent 12 months, following the most recent violation.

How the No Show Policy is Enforced in Practice

The program chairs monitor four separate categories of authors:

1. papers officially withdrawn from the conference for one reason or another after acceptance notices have gone out but before the author registration deadline;
2. papers officially withdrawn after the conference program has been finalized;
3. papers removed by the Program Committee because the authors have not registered by the author registration deadline (and have not responded to the reminders);
4. papers listed in the final program for which no author has shown up for the session to present.

If the authors have, or anticipate, unforeseen circumstances endangering or preventing the presentation, the Program Chair must be contacted immediately. Any alternative arrangements require approval by the program chairs.

We appreciate your understanding and cooperation in complying with these policies, which seek to ensure quality, commitment, and fairness in the participation of all conference attendees and authors.

For any additional questions or specific situations related to registration, presentations, or the application of the no-show policy, please contact the Organizing Committee through the official conference email: micai@smia.mx.